On behalf of Vision Forum Ministries, we are pleased to invite you to apply to participate in our 2012 Reformation of Food & the Family conference to be held July 12-14, 2012 in San Antonio, Texas. Please click on the “Registration” button to the right to complete your registration as a vendor. Below is general information we hope you will helpful in planning. To register as an attendee for the main event click here.

Space

Each 10-ft. x 10-ft. booth includes one 8-ft. skirted table, two chairs and an 8-ft. high back curtain.

Assignment of Space

Assignment will be made by the Exhibit Hall coordinators and Vision Forum reserves the right to alter locations of exhibitor’s booths if deemed in the best interests of the show. Payment must accompany the signed application.

Booth Staffing

Booths must be staffed during all Exhibit Hall hours. No unmanned booths are permitted. Children must be accompanied by an adult when attending with exhibitors. To honor the Lord and our attendees, we ask all exhibitors—and their children and assistants—to dress modestly during setup and show hours.

Refunds

Exhibitor cancellations of signed paid agreements before April 30, 2012, will receive a 75% refund of rental payments. Cancellations from May 1–June 15 will receive a 50% refund. Vision Forum will make every attempt to resell cancelled space and if successful, 100% refund will be paid.

Booth Displays

Booth Displays may not extend into the center aisle or adjoining booths. Any part of the exhibit that is over 8 feet high must have VFM’s prior approval for installation. No individual PA systems, flammable materials, live flames, or helium balloons are permitted. All equipment must be pre-approved by the exhibit hall coordinator. Distribution of printed matter, souvenirs, or other articles as well as demonstrations are restricted to exhibit space. “Hawking” your wares outside booth space is not permitted.

Food Preparation or Samples

All vendors that distribute any type of food must meet requirements of San Antonio Metropolitan Health District food sanitation guidelines as well as pay associated permit fees. See Temporary Food Establishment Guidelines Document.

Damage and Liabilities

Exhibitor is liable for any damage caused by the exhibitor to the convention center property or to the property of Vision Forum. Exhibitors may not apply adhesive, nails, staples, etc. to booth, floor or walls. Neither Vision Forum Ministries nor the City of San Antonio shall be held liable for any loss, damage, or injury that may occur to exhibitors, their employees, representatives, children or property, from any cause whatsoever prior to, during or after the period covered by the Agreement. The exhibitor, upon signing the contract, expressly releases Vision Forum Ministries and the City of San Antonio from, and agrees to indemnify against, any and all claims for such loss, damage or injury.

Compliance

Exhibitor agrees that their exhibit shall be attended and maintained at all times throughout the event. Vision Forum Ministries reserves the right to reject, eject, or prohibit any exhibit in whole or in part, or any exhibitor or exhibitor’s representatives, with or without giving cause. If cause is not given, liability shall not exceed the return of the amount of unused rental fees at the time of ejection. If an exhibitor is ejected for any stated reason or for any violation of this agreement, no refunds shall be made.